About this Policy
1.1 This policy explains when and why we collect personal information about our students, how we use it and how we keep it secure and your rights in relation to it.
1.2 We collect, use and store your personal data, as described in this Data Protection Policy.
1.3 We reserve the right to amend this Data Protection Policy where required or appropriate without prior notice.
1.4 We will always aim to comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.org.uk).
Who are we?
We are Rebekah’s Dance School and Martin’s Heron School of Dance.
We can be contacted at
Tel: 07966 579829
What information we collect and why
Rebekah’s Dance School and Martin’s Heron School of Dance collects and uses personal information in order to operate and provide our service. Information held is used for business purposes, administration, keeping parents and students informed, making sure the needs and welfare of the student is met, entering students for exams, entering student for Dance Festivals, emailing information such as newsletters, school news, exam and show information. Please ensure all contact details/personal information is up to date.
We collect this information through a registration form. This personal information includes:
Student’s full name, Address, Date of Birth, Parent/Carer name, Parent/Carer phone number, Email address.
Emergency contact information, this includes:
Name of Alternative Adult, Mobile Number of Alternative Adult and Relationship to student.
Medical Information, any medical conditions/health issues/allergies we should be aware of and any medication they might need to take whilst in our care.
Photographs and video footage of students may be used for our website, press, marketing, promotional, as a learning tool and our social media pages including Facebook, Twitter & Instagram. We require parental consent. This is in our Terms and Conditions and by completing a registration form you agree to these terms. A parent may withdraw their consent at any time by contacting the Principal in writing.
How we protect your personal data
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction. Currently it is necessary for us to have your contact and emergency contact details at all classes. All personal and emergency contact details are password protected.
Please note that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
We will notify you promptly in the event of any breach of your personal data, which might expose you to serious risk.
Who else has access to the information you provide us?
We will never sell your personal data. Information will not be passed onto third parties and will be kept confidential, except where the law allows or requires, or where you have given your permission to do so.
If your child is taking an ISTD or IDTA examination then these boards will require your child’s name, DOB & ethnicity. When we do our biennial show or the local Council require your child’s name, date of birth and address.
How long do we keep your information?
We will hold your personal data on our systems for as long as you or your child is a student at Rebekah’s Dance School and Martin’s Heron School of Dance and for as long afterwards as it is deemed necessary. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data. We will only retain your personal data to the extent that we are required to do so by law or in order to be able to comply with future legal obligations.
You have rights under the GDPR:
To access your personal data
To be provided with information about how your personal data is processed
To have your personal data corrected
To have your personal data erased in certain circumstances
To object to or restrict how your personal data is processed
To have your personal data transferred to yourself in certain circumstances.
For more details, please address any questions, comments and requests regarding our data processing practices to:
Rebecca Ward (Principal)